Every team knows where it stands
One club, twelve teams, one set of books
You add the teams
Varsity football, marching band, robotics, girls soccer — one line each, and the balance each one is carrying into the year. Your club calls them teams, an ASB calls them clubs; you pick the word once and BeeKeeper says it everywhere.
Money starts landing in the right column
The band's car wash deposit is tagged to the band. The check to the tournament organizer is split between two teams on one check. The team's FutureFund fundraiser is mapped once and every payout after that books itself to them.
A parent submits a receipt for the team
Uniforms, a hotel block, a case of Gatorade. They pick the team on the form, attach the photo, and submit from their phone. No account, no password.
The coach answers first
The expense goes to the coach or team parent before it reaches you. They open their team's page from the link in the email, see the receipt, and say this is ours — or this is not, with a reason, and the submitter hears why.
You decide, and you pay
The coach's yes is not the payment decision. It tells you the charge belongs where it says it does. You still approve it, print the check, and the entry lands on the team's line.
You reconcile the month
The bank statement is matched against one ledger, not twelve. Every cleared item already knows which team it belongs to, so the reconciliation is the same job it always was.
You publish the statements
One click sends every team its statement, its budget and its expense list as of the month you just closed. A parent on three teams gets one email, not three. What they see is what you published, and it stays that way.
The year closes, and the money stays theirs
Each team's surplus moves into its own fund at year end. In August the new band director opens the page and sees what last year's boosters left them.
A booster club is one bank account and a dozen groups who think it is theirs
How much do we have? Every one of them asks it, every season, and the answer lives in a spreadsheet tab only the treasurer can read.
It balanced in September. Somewhere in November a transfer got entered on one tab and not the other, and now the tabs add up to more than the bank.
A parent hands you a $340 receipt from a sporting goods store. Football or lacrosse? The treasurer should not be the one guessing.
How a team's money is kept apart without a second bank account
Team accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
What every team gets
What the team has right now, and what it carried in from last year. The number the coach asks for, without asking.
The team's own lines under the club's budget, with what is left against each one as the season runs.
Opened from a link, no login. Statement, budget and expenses, each downloadable, each exactly as you published it.
A receipt charged to the team goes to its coach or team parent first. They confirm it is theirs, or send it back with a reason.
Income, expenses and the running balance for the period, in the team's name, ready for the parent meeting.
You choose who each team's link goes to. A band director sees the band; the football team parent sees football; nobody sees the rest.
And so much more
Frequently Asked Questions
Keep looking around
Audit Kit
One page pulls the year together for your audit committee — and hands you a list of what is still missing while there is time to find it.
Support
Our support team does nothing but K-12 school groups. They know what a fiscal year close looks like for a PTA, why your council wants that report, and how to fix the books when it goes wrong.
AI Assistance
AI reads receipts, matches them to transactions, and proposes a category and vendor for every import. Nothing posts without a human saying yes.