Two signatures. Zero paper.
One approval, from the bylaw to the audit
Your bylaws already require two signatures
Almost every PTA, PTO and booster club charter asks a second officer to approve a disbursement. In practice it is a text message, a nod at pickup, and nothing you could show anybody in June.
You send it for review
Open the expense report, check, journal entry, reconciliation or vendor, choose who has to approve it, and add a note if there is context they need. Require all of them, or set a quorum: any two of five, three of seven.
Each reviewer gets a link of their own
By email, personal to them, dead after seven days. No account, no password, no app. Only a hash of the link is stored, so a copy of our database could not be used to manufacture a treasurer signature.
They read it, and can ask
The amount, the payee, the reason, and the receipts or bank statement attached to it — served through their link rather than a permanent file URL, so their access ends when the link does. A reviewer who does not follow a line asks in the thread on the item, and you answer there.
Approve, reject, or abstain
A rejection has to carry a reason, so the next version fixes the actual objection. A reviewer who is conflicted abstains on the record instead of going quiet. Anyone who hit the wrong button can take their answer back, and both the decision and the withdrawal stay in the log.
The round closes and the decision is written down
Who approved, when, and from what device, recorded against the item permanently. A round that never mustered its quorum says so out loud rather than quietly passing, and the person who asked is emailed the outcome.
The check inherits the signatures
Write a check to pay an expense report the board has already approved and those signatures carry onto the check, naming whose they are and when they were given. The same two people are not asked the same question twice.
It is still there in June
The audit committee asks who approved the $4,070 payment. The answer is attached to the payment, with names and timestamps, and it does not live in one officer's inbox waiting to leave with them.
Your bylaws already require this. Your software probably does not help.
Your bylaws say two officers approve every disbursement. In practice it is a text message, a nod at pickup, and a treasurer hoping nobody asks in June.
The president approved it by email. That email is in one person's inbox, and it leaves when they do.
Asking a busy parent to create an account, pick a password, and find a menu item is asking them not to approve anything.
PTA accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
What makes it hold up in an audit
Five things you can send for sign-off
The reimbursement a parent submitted, approved before a cent moves.
The disbursement itself, signed electronically before it prints.
An adjusting entry or correction, approved rather than made quietly.
A closed month, signed off by someone other than the person who closed it.
A new payee approved before the first payment, not after.
And so much more
Frequently Asked Questions
Keep looking around
990 & 1099 Filing
BeeKeeper maps your chart of accounts to the Form 990 lines as you go, so the worksheet fills itself from real activity. 1099s come from the vendor payments you already tracked.
Bank Imports
A direct, read-only connection to your bank brings transactions in nightly. Rules and AI categorize them, so your ledger is current between meetings, not after them.
Mobile Apps
Volunteers photograph a receipt and submit a reimbursement before they leave the store. Approvals arrive as a push notification.