The receipt never makes it home. Catch it in the parking lot.
From the checkout line to a check, without anybody making an account
They are standing at the register
A parent has just put $46 of paper plates and juice boxes for the class party on their own card. The receipt is in their hand and this is the only moment it will ever be easy to find.
They open ReimburseBee and type a phone number
A six-digit code arrives by text. That is the entire sign-in — no password, no account, nothing to remember next year. Codes expire, work once, and asking for too many too quickly is refused.
They photograph the receipt
One photo per receipt, taken there in the aisle rather than found in a cupholder in March. They pick your organization by scanning a QR code, tapping a link you texted, or typing your short organization code — and after the first time it is one tap.
The amount, date and merchant come off the photo
Reading starts the moment the report is submitted, and what it reads is checked against what they typed. By the time you open it the line usually already says whether the two agree.
Sent, in under a minute
An amount, a date, what it was for, and how they would like to be paid — and only the payment methods your board actually offers are on the list. They are back in the car before the receipt could have gone missing.
It lands in your queue
The same queue as a report typed in by you or sent through your share link. There is no separate mobile inbox to remember to check. You get an email, and so do the other admins and editors on your board.
You approve it, and the payment is recorded
Approve, and say how it was paid: a check you wrote by hand, a check queued to print, or a Zelle transfer with its confirmation number. The journal entry is written at the same moment — approving a reimbursement and booking it are one action, not two.
Their phone tells them
A push notification goes to every device they have signed in on, approved or rejected, so nobody has to ask you in the pickup line in October whether it went through.
Free on both stores. Nothing for a volunteer to buy, and no seat for you to pay for.
Reimbursements do not go missing in the ledger. They go missing before they get there.
Cupholder, then door pocket, then the wash. By the time anyone asks for it, it is a faded strip of thermal paper.
A parent who spent $46 on paper plates will not create an account to get it back. So they text you a photo, and now it is your problem.
They asked in October. You approved it in October. Nobody ever told them.
PTA accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
What it is like for the parent using it
Getting it into your volunteers' hands
Print it on the sign-up sheet, the reimbursement form, or a table tent at the fall festival. Scanning it opens the app on your organization.
Every organization has a short code a volunteer can type. It is the one that survives a bad photocopy.
Send the link and it opens the app straight on your organization — or the web form, for anyone who has not installed it.
And so much more
Frequently Asked Questions
Keep looking around
Reports
Treasurer's report, balance sheet, profit and loss, trial balance, budget vs. actual, and the annual financial statement in the format your state PTA expects. PDF or Excel.
Expense Reports
Volunteers submit reimbursements from their phone with no login and no account. Receipts are read automatically, amounts are matched, and every request lands in one queue.
Check Printing
Print one check or a whole run on plain check stock, with alignment you calibrate once. Voids, reprints and check numbers are all tracked for you.