The reports your board, council, and auditor ask for
One year, from the month that just ended to the audit committee in August
The month ends
Thirty days of deposits, checks, reimbursements and fundraiser income are sitting in the books. None of it is a report yet, and the meeting is a week on Thursday.
You reconcile first
Every report below is only as good as the ledger under it, so the bank statement comes first. Reconciling is the step that makes a figure defensible instead of merely printed.
The Treasurer's Report goes in the board packet
Beginning balance, receipts, disbursements and ending balance for each bank account, the categories underneath, the budget alongside. It is built to be read at a meeting by somebody who did not write it.
Somebody asks what the $1,840 was
The PDF is the packet version. The Excel version carries the transactions behind each figure on their own tabs, with real dates and real currency, so the follow-up question is answered from the file you already sent.
The fiscal year ends
For most school groups that is June 30 — July is where BeeKeeper starts a nonprofit fiscal year by default. Now the year has to be finished rather than just stopped.
You close the books
A readiness check runs first: prior years closed, the trial balance actually balancing, reconciliations done, nothing left uncategorized. Closing then posts a real entry moving income and expense into equity and freezes every entry dated on or before the year end.
The Annual Financial Report prints in the PTA format
Balance on hand at the start, receipts by category, disbursements by category, balance on hand at the end — in the compact layout the PTA sample uses, not a generic accounting export somebody has to retype onto the form.
The audit committee gets the whole year
The Audit Kit pulls the year onto one page and hands you what is still outstanding while there is time to fix it. Balance sheet, P&L, trial balance, general ledger and the vendor payment reports sit in the same menu, with nothing behind an upgrade.
Three audiences, and none of them want the same page
Your books are fine. The form is not the shape your books are in, so somebody retypes the whole year into a template a state PTA published in 2011.
Somebody has to produce a clean report from a ledger that is still moving, and then explain it to nine people who have not looked at it since September.
Not a number — the year. Every transaction, the reconciliations, the vendor payments, and proof that the debits equal the credits.
The ones that get used every month
PTA accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
What is in the menu
Beginning balance, receipts, disbursements and ending balance per account, with budget and variance alongside. The meeting report.
The PTA-format receipts-and-disbursements statement for the fiscal year, grouped by category.
What the organization owns, what it owes and what is left, as of any date you pick.
Income and expenses for a period, grouped the way your board reads them, ending in a surplus or a deficit.
Every account with its debit and credit, to prove the ledger balances before you print anything built on it.
Budgeted, actual, remaining and percent used, per account and per category, with a drill-down into every figure.
Every transaction by account with running balances, and year-end closing entries flagged so they do not read as ordinary activity.
Every check written from an account with payee, memo, void status and cleared date — and a second report that hunts for repeated check numbers.
Payment summary, payment detail, 1099-NEC preparation with W-9 status, and a workers' compensation list on the January policy year.
Your fiscal year organized onto the 990-EZ lines, with the accounts behind each line and anything still unmapped called out.
Every account with its code, name, description and type. Filter by type or archived status, search by code or name.
Two packets rather than two reports: everything the audit committee needs, and everything the next treasurer needs.
And so much more
Frequently Asked Questions
Keep looking around
Security & Roles
Give the president, treasurer and auditor exactly the access their role needs. Every edit is logged with who made it and when — including us, when you ask us for help.
Budgets & Amendments
Build the annual budget, take it from working draft to proposed to approved, and track actuals against it all year. Amendments are numbered, carry their reason, and stay on the record.
Check Printing
Print one check or a whole run on plain check stock, with alignment you calibrate once. Voids, reprints and check numbers are all tracked for you.