Expense reports your volunteers will actually finish
One receipt, from the checkout line to the ledger
She pays for it herself
A parent puts $212 of fun run supplies on her own card, at a store, on a Saturday. Every reimbursement starts as somebody else's money, which is why the slow ones feel personal.
She files it before she leaves the parking lot
A link you posted once, a QR code taped to the sign-up table, or ReimburseBee on her phone. What she bought, which category it belongs to, and a photo of the receipt. No account and no password, on either side.
The receipt is read on the way in
The total, the date and the merchant are read off the photo and checked against what she typed. The amount has to agree to the cent and the date to within a week, and a line that agrees is marked verified before it reaches you.
It lands in one queue
Not in a text thread, three photos down, at nine at night. A line where the paper and the typing disagree arrives flagged, with both numbers side by side and the receipt one click away.
The board is asked, if your bylaws ask for it
Send the report for sign-off and each officer gets a private link by email. They approve from the phone they are already holding, without logging in. It stays switched off until you turn it on.
You approve
One decision, with the receipt in front of you, and you say how the money goes out: print a check, record one you are writing by hand, or send it through your peer-to-peer service.
The journal entry writes itself
Each line debits the category it was filed under, the bank account is credited for the total, and a printable check is queued if that is how you chose to pay. There is no separate bookkeeping step afterwards.
She is paid, and told
An email goes out the moment you decide, and a push notification too if she filed from the app. A rejection carries your reason back to her instead of silence.
Reimbursements do not fail because people are careless. They fail because the path is too long.
A parent texts you a picture of a Costco receipt. You are making lunches. By the time you open the laptop it is three photos down in the thread.
She fronted $212 for the fun run and asked once, politely, three weeks ago. Nobody is tracking it, which means you are tracking it, in your head.
Ask a busy parent to register, pick a password and find a menu item, and the request simply never arrives. You get a text instead.
PTA accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
What happens to the receipt photo
Four ways a request reaches you
Put it in the newsletter, the group chat, the volunteer sign-up email. It does not expire, and there is no invitation for you to send or revoke.
Download it, print it, tape it to the sign-up table at the fall festival. It points at the same form, and a parent can file the request before they leave.
Free on iPhone and Android. They verify a phone number with a texted code, type your short organization code once, and photograph the receipt in the parking lot.
A paper form from the treasurer's box still has to go somewhere. Enter it and it behaves exactly like every other report, receipt and all.
And so much more
Frequently Asked Questions
Keep looking around
Vendors & W-9s
Vendors complete their own W-9 through a secure link. Tax IDs are encrypted, payment totals add up all year, and January's 1099 list comes off the books you already kept.
Budgets & Amendments
Build the annual budget, take it from working draft to proposed to approved, and track actuals against it all year. Amendments are numbered, carry their reason, and stay on the record.
Support
Our support team does nothing but K-12 school groups. They know what a fiscal year close looks like for a PTA, why your council wants that report, and how to fix the books when it goes wrong.