Reconcile in minutes, not evenings
One month, from the statement in the mail to the balance you can trust
The statement shows up
The bank mails it, or it appears as a PDF in online banking. It is one number your books have to agree with, and until they do, nobody can say what the organization actually has.
The month is already in the books
If the account is connected, those transactions have been landing all along and the ones the feed matched are already marked cleared. Nothing to retype off the statement before you can start.
You start the reconciliation
Pick the account, enter the statement date and the ending balance. The beginning balance fills itself in from the last month you finished, so you are not retyping a number you already proved. Attach the statement PDF and it stays with the month.
What already cleared is ticked for you
Items the feed marked cleared come in pre-checked. And if the rest would bring the difference to zero on their own, BeeKeeper ticks those too rather than making you click forty boxes to confirm what it already knows.
You tick off the rest
Everything dated on or before the statement date is listed. Check the lines that appear on the statement. Cleared deposits, cleared withdrawals, the cleared balance and the difference recalculate on every click, so the arithmetic is never yours.
You find the one that does not match
Check 1042 was entered as $142.30 and cleared at $124.30. Fix it in the register, come back, and the difference moves with it. Anything the bank simply has not seen yet stays on the outstanding list instead of reading as an error.
You complete it
The Complete button stays disabled until the difference actually reaches zero — no overriding it, no closing a month that does not balance. Completing records who finished it and when, and marks every item you cleared as reconciled.
The month locks, and the next one starts from it
Those transactions can no longer be redated, re-amounted or deleted out from under the month. The statement prints for the board packet, and next month's beginning balance is the number you just proved rather than one you hope is right.
Reconciling is not hard. It is just long.
The statement says one number, the books say another, and finding the gap means reading two columns side by side until your eyes give out.
It was written in October. It is not on the statement. Is it lost, is it in a drawer, or did somebody enter it twice? Your register does not know.
Somebody fixed a transaction from March. March balanced in April. It does not balance now, and nothing told you.
PTA accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
What makes the month close faster
The sidebar does the arithmetic, the whole time
What completing a reconciliation actually does
Completing records who finished the reconciliation, on what date, against which statement balance. It goes in the activity log under their name.
Every item you cleared is marked reconciled. Amount and account are fixed from then on, and the entry cannot be deleted out from under the month.
Beginning balance, what cleared, what is still outstanding, ending balance. One PDF for the board packet or the audit committee.
And so much more
Frequently Asked Questions
Keep looking around
Easy Import
Import your chart of accounts, budget, vendors and full transaction history. Switching mid-year is normal here, and we do the hard part with you.
Support
Our support team does nothing but K-12 school groups. They know what a fiscal year close looks like for a PTA, why your council wants that report, and how to fix the books when it goes wrong.
Check Printing
Print one check or a whole run on plain check stock, with alignment you calibrate once. Voids, reprints and check numbers are all tracked for you.