Every part of the treasurer's job, in one place
Start with the seven that make the difference
Expense Reports
Volunteers submit reimbursements from their phone with no login and no account. Receipts are read automatically, amounts are matched, and every request lands in one queue.
Sign-Off
Your bylaws require two signatures. Sign-Off collects them by email, on a phone, with no login — and writes down who approved what, and when.
Bank Imports
A direct, read-only connection to your bank brings transactions in nightly. Rules and AI categorize them, so your ledger is current between meetings, not after them.
Vendors & W-9s
Vendors complete their own W-9 through a secure link. Tax IDs are encrypted, payment totals add up all year, and January's 1099 list comes off the books you already kept.
Check Printing
Print one check or a whole run on plain check stock, with alignment you calibrate once. Voids, reprints and check numbers are all tracked for you.
Support
Our support team does nothing but K-12 school groups. They know what a fiscal year close looks like for a PTA, why your council wants that report, and how to fix the books when it goes wrong.
PTA accounting that runs itself
Built for school groups. Free for 30 days, no credit card required.
Everything else that comes with it
Easy Import
Import your chart of accounts, budget, vendors and full transaction history. Switching mid-year is normal here, and we do the hard part with you.
Reconciliation
Match the statement against the ledger with running totals and a difference that has to reach zero. Finished reconciliations lock, so a cleared month cannot quietly change.
Budgets & Amendments
Build the annual budget, take it from working draft to proposed to approved, and track actuals against it all year. Amendments are numbered, carry their reason, and stay on the record.
Reports
Treasurer's report, balance sheet, profit and loss, trial balance, budget vs. actual, and the annual financial statement in the format your state PTA expects. PDF or Excel.
990 & 1099 Filing
BeeKeeper maps your chart of accounts to the Form 990 lines as you go, so the worksheet fills itself from real activity. 1099s come from the vendor payments you already tracked.
Treasurer Transition
Every transaction, budget decision, reconciliation and filed form from your term, packaged for the person taking over. No shoebox, no 'ask the old treasurer'.
Audit Kit
One page pulls the year together for your audit committee — and hands you a list of what is still missing while there is time to find it.
AI Assistance
AI reads receipts, matches them to transactions, and proposes a category and vendor for every import. Nothing posts without a human saying yes.
Mobile Apps
Volunteers photograph a receipt and submit a reimbursement before they leave the store. Approvals arrive as a push notification.
FutureFund Sync
Link your FutureFund account once and each payout lands in BeeKeeper as a journal entry — income per campaign, fees grossed up, sales tax where it belongs, deposit matching the bank.
Security & Roles
Give the president, treasurer and auditor exactly the access their role needs. Every edit is logged with who made it and when — including us, when you ask us for help.
How the pieces fit together
The bank feed brings deposits in nightly. Fundraising money from FutureFund lands as a payout you can match. You categorize once and a rule catches it next time.
A parent submits a receipt from their phone. Two board members approve it by email. You print the check, and the ledger already has the entry.
Reconcile against the statement until the difference is zero and lock it. At year end, close the books, print the annual financial report, and file the 990.