Your fundraising money books itself

One spirit shirt, from the checkout to the reconciliation

1. A parent buys a spirit shirt

   Or renews a membership, or sponsors a lap at the fun run. It happens on FutureFund, on their phone, on a Tuesday. Nothing is asked of you at all.

2. FutureFund pays you out

   Orders settle and the money moves to your bank account on its own schedule, the way it already does today.

3. BeeKeeper collects the payout overnight

   The sync runs daily and pulls every paid payout since the last one it saw. A payout is recorded once and only once, so a re-run never doubles a deposit.

4. It is split by campaign, not dumped in one account

   You map each FutureFund campaign to the income account it belongs to — spirit wear to spirit wear, membership to membership. Anything you have not mapped yet lands in a catch-all account so nothing is ever lost while you decide.

5. The fee is grossed up, not netted out

   Your income shows the full sale, and the processing fee is booked to its own expense account. You see what the fundraiser actually raised rather than what was left after somebody took their cut.

6. Sales tax goes to a liability, not income

   Tax you collected on somebody else's behalf is money you are holding, not money you earned. It credits a liability account and waits there until you remit it.

7. The deposit matches the bank to the cent

   One balanced journal entry per payout: income by campaign, the fee, the tax, and a bank line equal to the amount that actually hit the account.

8. It reconciles like anything else

   When the deposit clears, the bank feed brings the same figure back and the two match. No hunting for which fundraiser a deposit belonged to three weeks later.

Fundraising money is the hardest money to book correctly

And so much more

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