Submitting an expense report helps your organization keep accurate records and reimburse volunteers in a timely way. This process collects the information needed to understand the purpose of the expense, confirm the amount, and complete payment once approved.

You'll enter your contact details so the treasurer and reviewers can reach you if they have questions. You'll also describe the event, activity, or purchase tied to the expense. Clear descriptions support the organization's audit trail and help ensure the report moves through review without delay.

Receipts and supporting documents can be uploaded during the submission. Digital files, photos, and scans are accepted as long as the information on the receipt is visible. If the expense includes multiple items, you'll have the opportunity to note each amount and provide any relevant notes.

When you finish the steps, your report is sent to your organization for review. Each group may follow its own approval process, but BeeKeeper tracks the status for you so you know when reimbursement is issued. This page gives you a starting point; the next screens will guide you through each step until your report is complete.